Hostel Control Centre
89% bed occupancy this term
Module · Rooms, Boarders & Mess
Every Bed.
Every Boarder,
Accounted For
Buildings, floors, rooms and beds — mapped once, so allocating a boarder, marking tonight's attendance, or raising a maintenance ticket all happen from the same room record.
1 Record
Per bed, always current
Nightly
Boarder-only attendance
99.9%
Platform uptime
What Is Hostel Management?
One Room Record. Everything Tied to It.
Hostel Management maps every building, floor and room once — with its type, AC status, fee and bed capacity — then keeps a live record of exactly who's in which bed, what's in the room, and what still needs fixing.
It shares the same student record as the rest of ALMA ERP, so allocating a boarder, transferring a room or raising a maintenance ticket never needs a separate warden's register.
- Buildings, floors & rooms — type, AC status, capacity & fee
- Allocate, transfer or vacate a boarder in a couple of clicks
- Room inventory — furniture tracked item by item, per room
- A maintenance ticket, raised straight from the room, tagged & tracked
Room 204 · Sunrise Block
2
Beds
6
Inventory
₹8,500
Per Term
What's Inside
Everything a Warden's Office Needs, in One Module
Six capabilities that replace the room register and the paper attendance sheet.
Buildings, Floors & Rooms
Room type, AC status, capacity & fee — set up once per building, organised by floor.
Allocation & Transfer
Search a student, assign a free bed, or move them to another room with a free bed.
Room Inventory
Furniture & fittings tracked item by item, per room — nothing goes missing unnoticed.
Boarder-Only Attendance
A nightly present / absent / leave roll call, kept separate from the school-wide daily register.
Weekly Mess Menu
Breakfast, lunch, snacks & dinner — timings and menu, planned a week at a time.
Room-Linked Maintenance
A broken fan or leaking tap becomes a helpdesk ticket, already tagged to the exact room.
How It Flows
From Room Allocated to Every Night Logged
Five stages, the same room record carried through the whole stay.
Room Allocated
A free bed assigned to a student, searched by name or admission no.
Inventory Checked
Furniture & fittings logged against the room from day one.
Attendance, Nightly
Present, absent or on leave — marked every night, per room.
Mess Menu, Weekly
Meals planned & published a week ahead, visible to every boarder.
Transfer or Vacate
Moved to another room, or vacated at year-end — either way, on record.
A Room Record That Does Everything
Occupants, inventory and maintenance, all on the same screen — a broken fan is a helpdesk ticket in one tap, already tagged to the room.
- See every occupant, and allocate a free bed instantly
- Add, edit or remove inventory items right from the room
- Raise a maintenance ticket without leaving the room screen
- Transfer a boarder to any room with a free bed, in one click
Room 204 · Inventory
Planned Ahead, Published Once
This Week's Mess Menu
Meals, timings & menu — set once a week, visible to every boarder in the app.
Monday
Tuesday
Wednesday
Knowing Where Every Boarder Is, Every Night
Nightly attendance is kept separate from the school-wide register on purpose — a warden's headcount deserves its own record.
- Nightly present / absent / leave, logged per room, per date
- A room can't be deleted while it still has occupants
- Every allocation, transfer & vacate kept as permanent history
- Only warden & admin roles can allocate or transfer a boarder
0
Platform uptime
0
Data encryption
Every allocation & attendance mark, permanently kept
Single Source Of Truth
Hostel Powers Every Other Module
Room fees, boarder attendance and maintenance tickets all read from the same student & room record.
Student Records
Attendance
Communication
Fees
Transport
Academics
Ready to Put Every Bed on One Record?
Book a free demo and we'll set up your buildings, rooms and mess menu exactly the way your hostel runs today — guided onboarding included.
- 30-minute guided walkthrough
- No cost, no commitment
- Your real buildings & rooms shown in the demo
